Document Controller
About JJ Rhatigan & Company
JJ Rhatigan is a leading main contractor with over 70 years’ experience delivering high-quality, sustainable construction projects across Ireland and the UK.
As a family-founded business, we have built a reputation for excellence in health & safety, quality of finish and overall project delivery. Our portfolio spans residential, commercial, education, healthcare and mixed-use developments, combining technical expertise with a collaborative and integrity-led approach.
Our UK business continues to grow, supported by a strong pipeline of work and long-standing client relationships.
The Role
As part of our ongoing expansion, we are looking to appoint a Document Controller to support the efficient management of project information across several active construction projects.
Working closely with Project Managers, Design Teams, Commercial Teams, and site teams, you will be responsible for ensuring all project documentation is controlled, accurate, and accessible, supporting the successful delivery of projects from design through to handover.
This role will be essential in upholding high standards of information management aligned with BIM principles, utilising Procore as the company’s main document management system.
Highly organised and detail-oriented, you will find it easy to manage multiple projects, ensuring information is issued, tracked, and maintained in a clear and auditable manner.
Key Duties and Responsibilities
Document Control & Information Management
Manage the control, distribution and filing of all project documentation including drawings, specifications, RFIs, submittals and technical information
Maintain accurate document registers, trackers and logs
Ensure all documents are correctly named, formatted and version controlled
Issue documentation to internal and external stakeholders in a controlled and auditable manner
Support the preparation and compilation of handover documentation including O&M Manuals and H&S Files
Procore & System Management
Act as the main point of contact for document control within Procore
Set up and maintain project folders, workflows, permissions and document registers
Support project teams with day-to-day use of the system, including uploads, searches and reporting
Provide onboarding and refresher training to ensure consistent system usage
Monitor workflows, highlighting overdue actions or missing information
Change Control & Design Information
Support the management of design changes and maintain change control trackers
Coordinate and manage RFIs, tracking responses and ensuring timely close-out
Ensure updated and approved information is clearly communicated to project and site teams
Assist with design review documentation and coordination
Quality Assurance & Compliance
Ensure document control processes align with company procedures, project requirements and BIM principles
Carry out regular audits of project documentation to ensure accuracy and compliance
Support the delivery of consistent and traceable project information
Project & Site Support
Provide ongoing support to Project Managers and site teams
Ensure teams have access to the latest approved information at all times
Coordinate document queries between internal teams, subcontractors and consultants
Attend site when required to support system usage and compliance
Skills & Experience Required
Essential
Proven experience as a Document Controller within the construction or fit-out sector
Strong working knowledge of Procore (or similar document management systems)
Understanding of BIM information management principles
Excellent organisational skills with strong attention to detail
Strong written and verbal communication skills
Ability to manage multiple workstreams in a fast-paced environment
Proficient in Microsoft Office (Word, Excel, Outlook)
Desirable
Experience working on commercial or complex construction projects
Knowledge of ISO 9001 quality management systems
Experience compiling O&M Manuals and Health & Safety Files
Experience supporting BIM-led projects
Qualifications
BTEC, HNC/HND or Degree in Construction Management, Building Studies, Architecture or a related discipline
Previous experience in a document control role within construction
What JJ Rhatigan Can Offer You
Opportunities to work on high-profile UK projects
Competitive salary and benefits package
Clear career progression and ongoing training and professional development
JJ Rhatigan & Company is an equal opportunities employer.