Background:
Porteus Pods
Currently, we are producing 30 pods per week across 6 lines. All pods are built to our own shop drawings. We have circa 25 employees supporting the manufacturing of the pods with 3 supervisors monitoring all activities from pre-assembly to production.
Key Duties and Responsibilities
- Manage the office daily operations
- Diary Management
- Booking internal and external meeting rooms
- Arrange meetings if required
- Type up minutes and agendas
- Produce meeting minutes in a clear and concise format identifying action, responsibility, and completion date. Minutes are to be issued within two working days of the meeting.
- File any documentation appropriately
- Distribute emails to QS/CM & PM departments as required
- The Office Manager must have an ability to resolve issues quickly. Action, Responsibility, Close out Period.
- Offer support to Senior Management with any day-to-day duties that they may require support with.
Abilities & Skills
- Excellent organisational skills.
- Excellent project management skills must manage and drive multiple work streams simultaneously.
- Strong interpersonal skills with the ability to build strong working relationships with internal and external stakeholders.
- Excellent written, verbal, and communication skills.
- Excellent numeric and problem-solving skills.
- Ability to keep up to date with new technologies including software, social media and branding initiatives.
- Ability to supervise, manage and mentor other members of staff.
- Highly ambitious and compelled.
- Ability to thrive in a fast-paced work environment.
- Strong attention to detail
- Self-motivated, proactive, flexible and reliable.
- Advanced computer skills; proficient in Microsoft Office: Microsoft Outlook, Word, Excel, PowerPoint, Auto CAD and Microsoft Project Planner
- Collaborative team member with a passion for success
- Experience with BIM/Procore Desirable
Additional Information:
- Hours 8am to 5pm Monday to Friday
- Own office from which to work from
- Healthy pipeline of work ahead
- Porteus will support CPD of career via various talks and courses